The Bookkeeper is responsible for the accounting functions of the GGCC. The bookkeeper works closely with and reports to the President & CEO. Duties include, but are not limited to, the following:
Accounts Receivable
- Prepare invoices for Membership, Events, Sponsorship, etc.
- Process payments received (cash, check, credit card)
- Take deposits to the Bank twice/week.
- Make Account Receivable past-due calls.
Accounts Payable
- Verify bills, classify by account, seek approval for unusual or large bills, determine payment schedule, enter into database.
- Pay bills on a regular basis, with the review and approval of the President & CEO.
- File original bills.
Bank Accounts
- Maintain bank accounts
- Reconcile each month
- Move funds as needed with approval from Executive Director
- Oversee investment account and record monthly gain/loss
- Monitor cash flow to ensure adequate funds available
Sponsorships & Events
- Work with President to bill Corporate Sponsorships
- Work with Director of Events to bill Event Sponsors and track payments
- Reconcile revenue and expenses for each event
- After each event, invoice any attendee who has not paid either prior to or at the event.
Monthly Closeout:
- Review monthly transactions for accuracy
- Record necessary monthly journal entries (depreciation, investment activity, deferred revenue, etc.)
- Create monthly financial statements (Statement of Financial Position and Statement of Activity)
Human Resources / Payroll & Employee Retirement
Payroll – Direct Deposits are made to employees’ checking accounts every other Friday.
Ongoing:
- Call in Payroll based on employee time sheets. (Bi-Weekly)
- Retrieve PAYCHEX online reports
- Enter Payroll information into Database
- Provide Paychex Stub to each employee
Year-end:
- Send any payroll adjustments to Payroll Service
- Payroll Service will prepare W-2s – check for accuracy against CCA
- Maintain current W-4, Withholding Allowance Certificates on each employee.
- Order New Blue Folder from Paychex
Retirement – Employee SIMPLE Accounts
- Establish maximum employer contribution yearly
- Confirm Employee Contribution
- Make Monthly deposits to retirement accounts
- At year end, calculate final Gross Salary Paid and make any necessary adjustments to Employer Contributions
Human Resource Management
- Process new employees with Paychex
- Maintain confidential employee files
- Manage HR related tasks
Budget:
Work with the President & CEO on preparing the annual budget.
Year-end Close-out
Work with accountant to close out books and make adjustments
Additional Responsibilities:
- Track Insurance Policy Renewal Dates
- Monitor Postage Accounts & maintain appropriate balance in each account. Bulk – Meter – Advance Deposit
- Oversee office and kitchen supplies
REQUIREMENTS:
- Education / training in accounting or bookkeeping
- Five years of bookkeeping experience
- Knowledge of QuickBooks
HOURS: Between 8-12 hours per week worked between 9-5, M-F, with at least one day off in between work days (i.e. M/W, T/Th, etc. )
APPLY: Send resume and 3 references to mbalcombe@ggchamber.org.
FOR MORE INFORMATION ON THE CHAMBER VISIT WWW.GGCHAMBER.ORG